Conference and Event Consulting/Management

You have goals for your event, and ideas you can’t wait to share. With over 78 years of program planning experience for events all over the globe, we can help you achieve your goals and create a successful, memorable event that stays within your budget. We offer a complete package of services, or the ability to customize, depending on your needs.

Whether your event is in Lawrence, Kansas City, or another domestic or international location, talk to us today to see why KU faculty return to us for their event management needs year after year. Let us handle the particulars while you do what you love—exploring your passion with like colleagues.

For more information, call 785-864-5823 or 877-404-5823 or email

Contact us

Our expert planning services can be fully customized to meet your needs.

Planning & Support

Experienced professional planning makes all the difference when taking your event from concept to reality. With individualized consulting, advising and project notebook organization, our team can help save you time, hassle and money. 

Budget Development

You want to get the most out of your resources, creating a successful event that won’t drain your funds. Our budget development services help you with cost research and budget creation, as well as covering financial operation costs, direct expenses and honoraria and travel reimbursement. Once your event is complete, we’ll help you with financial summaries, invoice processing and final reports.

Information Preparation

Making sure your participants and speakers get the information they need is vital to the success of any conference or event. The KU Conference & Event Management team is ready to help you get material into the hands of your participants with program booklets, participant packets, speaker handouts and clear, helpful signage before the event, as well as evaluation surveys for post-event analysis. 

On-Site Services 

When it comes to on-site operations, you can focus on interacting with colleagues and presenters, while we take care of the logistics with on-site registration staff, information services, registration material distribution and meeting, room and audio-visual setup. 

Promotion & Marketing Support 

You’ve planned a great event. We can help you promote it and get people excited. Our full-service marketing unit features more than 100 years of combined experience using award-winning creativity and execution to promote successful events at KU and around the globe. Our dedicated team will help you cultivate a comprehensive marketing strategy sure to build awareness and get your messages in front of your target audiences, from websites, flyers and e-mails to advertising and branding strategy.


Get the speakers you need for presentations that impress and inspire your attendees. Our team can take care of the details, contacting presenters, coordinating travel and fee arrangements, confirming audio visual needs, collecting presentation and biographical information, and obtaining all the necessary items for reproduction in your program booklet.


Make sure your event, conference or trade show is organized down to the smallest detail. Our team will manage registration, provide confirmation and logistics, and coordinate with facility staff on venue layout and exhibitor needs. 

Hospitality and Meeting Venue Management

A successful event or conference may bring in visitors from around the country or even around the world. With our help, you can provide your guests with all of their hospitality needs, including lodging, venue and catering. KU Conference & Event Management staff can research lodging options and alternatives for you, and work with you to negotiate hotel contracts, determine block requirements for groups and coordinate catering arrangements for your event. When it comes to day-to-day conference facilities, you’ll be taken care of. We schedule meeting rooms, specify a/v setup needs, and prepare a detailed logistical schedule to confirm arrangements with the venue.

Individuals with disabilities are encouraged to attend University of Kansas sponsored events. If you require a reasonable accommodation in order to participate in an event, please email or call 785-864-5823 at least three weeks before the first day of the event. Some events may require notice earlier than three weeks and require you contact a specific individual; if so, that information is provided in the event-specific information.